CC Japan Income & Growth Trust plc (the "Company"), or any third party service provider, functionary, or agent appointed by the Company acting on its behalf (together, the "Fund", "we", "us", "our") are committed to protecting your personal data and are required, by Data Protection Legislation (as defined below), to provide individuals with certain information about how we use your personal information.
For the purposes of Data Protection Legislation the data controller is the Company.
The personal data we, collect and process may include:
In certain circumstances, we also collect and process what are known as 'special categories' of personal data (as defined by Data Protection Legislation). Money laundering, sanctions, financial crime and fraud prevention checks sometimes result in the Company obtaining information about actual or alleged criminal convictions and offences.
You are not obliged to provide us with your personal data where it is requested but we may be unable to provide certain products and services or proceed with your business relationship with the Company if you do not do so.
The information we collect comes from:
Our primary purpose in collecting your personal information is to facilitate and record your holding of shares in the Company, the management and administration of your holding in the Company and any related administration on an on-going basis.
Additionally, we use your information for the following specific purposes:
Data Protection Legislation permits us to process your personal data in the way that we do because the processing is:
To the extent that we process any special categories of data relating to you for any of the purposes outlined above, we will do so because either: (i) you have given us your explicit consent to process that personal data; (ii) you have made the personal data manifestly public; or (iii) the processing is necessary for the establishment, exercise or defence of legal claims.
The Fund does not undertake marketing activities for third parties, nor does it provide information to third parties for their own marketing purposes.
Personal data may be transferred to, and stored at, destinations outside the European Economic Area ("EEA"). Some of these destinations may not have data protection laws that are similar to those in the EEA and may not be regarded by the European Commission as providing an adequate level of data protection. When we, or our permitted third parties, transfer personal information outside the EEA, we will ensure that the transfer is subject to appropriate safeguards in accordance with Data Protection Legislation.
We do not carry out automated decision-making or profiling.
At any time, you have the right:
Any request for access to or a copy of your personal data must be in writing and we will endeavour to respond within a reasonable period and in any event within one month in compliance with Data Protection Legislation. We will comply with our legal obligations as regards your rights as a data subject.
We will correct any incorrect or incomplete information of which we are aware and will stop processing your personal data, or erase it, where there is no legal reason for us to continue to hold or use that information.
We aim to ensure that the information we hold about you is accurate at all times. To assist us in ensuring that your information is up to date, do let us know if any of your personal details change.
This will involve us regularly reviewing our files to check that information is accurate, up-to-date and still required.
We ensure that there are appropriate technical, physical, electronic, and administrative safeguards in place to protect your personal details from unauthorised access.
You may also use these contact details if you wish to make a complaint to us relating to your privacy.
If you have any concerns about our use of your information, you also have the right (as a UK resident) to make a complaint to the Information Commissioner's Office, which regulates and supervises the use of personal data in the UK, via their helpline on 0303 123 1113.
Version: 24 May 2018
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